CAORC is Hiring a Program Manager


CAORC seeks a motivated individual to implement and administer CAORC’s Faculty Development Seminars. The ideal candidate for this role is someone adept at working with multiple stakeholders and team members, managing immediate short-term tasks, while remaining focused on long-term goals. This is a varied role and provides the opportunity to not only be hands on with every aspect of the program, but also to help shape and develop the program as it grows.


About CAORC

The Council of American Overseas Research Centers (CAORC) is a nonprofit consortium of independent overseas research centers (ORCs) which promotes scholarship, education, and international dialogue. CAORC overseas research centers maintain a permanent presence in the host countries where they operate—in Asia, Europe, Latin America, the Middle East, North Africa, and West Africa.


We are a small team based in Washington DC that works with an extended network of colleagues overseas to implement a range of program activities including fellowships, exchange programs, and collaborative projects, with new programs being developed.


Commitment to Diversity, Equity, and Inclusion

CAORC is committed to promoting diversity, equity and inclusion, and is working to advance these principles across our organization. We are engaged in building and sustaining a diverse, equitable, and inclusive workplace by prioritizing these values in the recruitment, selection, compensation, and advancement of staff. We are also working to grow and nurture this inclusive environment in our programming through different aspects of program design, content, administration, and implementation, including participant recruitment and selection.


The Faculty Development Seminars (FDS)

FDS assist faculty of community colleges and Minority-Serving Institutions (MSIs) in gaining the first-hand experience needed to develop and improve international curricula at their home institutions. FDS addresses the growing need for American community colleges and MSIs to provide a global perspective to their students. Each FDS focuses on a 2-3 week overseas program at one of CAORC’s overseas research centers for intensive, immersive study, through lectures, discussions, and guided visits to relevant institutions and sites. Launched in 2017 (and postponed since 2020 due to the COVID-19 pandemic), CAORC is resuming and expanding the program to include a minimum of 4 seminars each year.


Program Manager Primary Responsibilities

Multi-year planning and management of CAORC’s FDS including but not limited to:

  • Working on program design directly with overseas research center staff and seminar leaders responsible for the on-the-ground execution of the seminars

  • Administering each stage of the grant competition cycle (advertising, updating guidelines, collecting applications, setting up the peer review process, preparing award documentation, and maintaining communication with participants)

  • Organizing pre-departure activities (orientations, program documents, travel arrangements, etc.)

  • Carrying out monitoring and evaluation of the program

  • Analyzing participant and seminar data for purposes of reporting, strategic recruiting, and long-term impact

  • Managing required follow-on curriculum enhancement activities for former participants

  • Fostering an alumni FDS program to promote a sense of community and to assist with outreach for future program recruitment

  • Streamlining and managing systems to maximize efficiency and enhance participant experience

In addition to managing FDS, assisting with other CAORC programs, including but not limited to:

  • Grant reporting to relevant funders

  • Updating and maintaining the online grants portal used by CAORC and participating overseas research centers to manage applications and the peer review process

  • Updating and maintaining relevant information on the CAORC website

  • Assisting with other duties, as needed

Preferred Skills and Experience

  • Undergraduate degree or equivalent qualification

  • At least five years of experience in program management / administration

  • Experience administering a grant competition is desirable

  • Tech-savvy: experience with online systems (databases, online grants administration software, website design, or other relevant software)

  • Excellent organizational, interpersonal, and time management skills

  • Flexibility to work on a wide range of tasks with immediate and longer-term deadlines

  • Ability to work both independently and as part of a team

  • Strong analytical and problem-solving skills

  • Ability to communicate effectively including sensitivity for different audiences and cultural contexts

  • An active interest in international affairs and other cultures

  • Proficiency in Microsoft Word and Excel

  • Familiarity with basic website maintenance

Salary and Benefits

CAORC provides a competitive salary and benefits package that includes medical, dental, vision, a flexible spending account, and retirement benefits. CAORC offers paid time off for vacation, sick leave, and holidays (including all federal holidays). There will also be some opportunities for professional development including attending events, lectures, and conferences.


Job Type

Full time (40 hours a week)


Application Requirements

· Cover letter (maximum 2 pages)

· Resume (maximum 2 pages)

· Contact details for 2 references


Application Deadline:

Please email your application to jobs@caorc.org by July 6, 2022


Expected start date

August 15, 2022