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CAORC is Hiring a Grants Accounting Manager

The Grants Accounting Manager is responsible for the accurate accounting and management of all grants. The ideal candidate for this role must be able to work with diverse groups, possess a balanced and reasoned approach to problem-solving, and maintain a flexible attitude and work style, with the ability to juggle multiple tasks and periods of high-volume work. The Grants Accounting Manager must be adept at working with multiple stakeholders and team members, managing immediate short-term tasks, while remaining focused on long-term goals.


The Council of American Overseas Research Centers is a nonprofit consortium of independent overseas research centers which promotes scholarship, education, and mutual understanding between the US and other countries. CAORC overseas research centers maintain a permanent presence in the host countries where they operate—in Asia, Europe, Latin America, the Middle East, North Africa, and West Africa.

We are a small team based in Washington DC that works with an extended network of colleagues overseas to implement a range of program activities including fellowships, exchange programs, and collaborative projects, with new programs being developed. Our work culture is collegial, diplomatic, and supportive. We believe in the importance of hard work and dedication as we seek to achieve our goals.

Commitment to Diversity, Equity, and Inclusion

CAORC is committed to promoting diversity, equity, and inclusion, and is working to advance these principles across our organization. We are engaged in building and sustaining a diverse, equitable, and inclusive workplace by prioritizing these values in the recruitment, selection, compensation, and advancement of staff. We are also working to grow and nurture this inclusive environment in our programming through different aspects of program design, content, administration, and implementation, including participant recruitment, and selection.

Essential Duties

  • Processing the full cycle of accounts payable including reviewing payment requests, providing account codes for proper accounting, paying all invoices, and reconciling transactions

  • Sub-recipient compliance monitoring, including assuring timely review and processing of subgrant and other grant-specific disbursement requests; and reviewing financial reports from subgrantees

  • Developing budgets and financial components of grant applications

  • Maintaining chart of accounts for all grants and subgrants

  • Preparing subgrant related documents and templates

  • Ensuring timely responses to day-to-day grant related questions

  • Providing guidance and serving as a resource for member organizations regarding budgeting, reporting, grant compliance, etc.

  • Monitoring and analyzing all expenditures for allowability and reasonableness

  • Tracking accounts receivable including preparing grant drawdown requests, and preparing and sending invoices and reminders

  • Coordinating with CPA to process journal vouchers if needed

  • Reconciling travel expense reports for staff and consultants

  • Preparing financial reports as required by federal and private funders

  • Preparing accurate and timely financial reports for internal management purposes

  • Providing assistance with annual audit, IRS Form 990, and Treasurer’s report preparation

  • Managing employee benefit enrollment and changes, in coordination with CPA

  • Facilitating hiring process and onboarding of new staff

Preferred Skills and Experience

  • Undergraduate degree or equivalent qualification

  • At least five years of experience working in full-cycle grants management/administration, specifically with federally-sponsored awards

  • Federal subrecipient monitoring and oversight experience

  • Demonstrated knowledge of federal grant related compliance and accounting principles, specifically 2CFR200

  • Ability to work independently, but also collaborate closely with other staff as part of the team

  • Strong interpersonal skills; energetic, enthusiastic, collaborative, and personable

  • Tech-savvy: experience with online systems (databases, online grants administration software, or other relevant software)

  • Excellent organizational, interpersonal, and time management skills

  • Flexibility to work on a wide range of tasks with immediate and longer-term deadlines

  • Ability to manage multiple priorities under deadlines

  • Strong analytical, critical thinking, and problem-solving skills

  • Clear and effective written and verbal communication skills, including sensitivity for different audiences and cultural contexts

  • An active interest in international affairs and other cultures

  • Experience working with foreign currencies and international exchange highly desired

  • Proficiency in Microsoft Office

Salary and Benefits

CAORC provides a competitive salary and benefits package that includes medical, dental, vision, a flexible spending account, and retirement benefits. CAORC offers paid time off for vacation, sick leave, and holidays (including all federal holidays).

Job Type

Full time (40 hours a week)

Hybrid work model that supports a flexible blend of in-office and remote scheduling.

Application Requirements

· Cover letter (maximum 2 pages)

· Resume (maximum 2 pages)

· Contact details for 2 references

Application Deadline:

Please email your application to by June 9, 2023.

Expected start date

July 10, 2023


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